Operations

Property Monitoring & Alert Agent

Monitors utility anomalies, overdue maintenance, and low occupancy across the portfolio, triggering real-time alerts before issues escalate.

Overview

The Property Monitoring & Alert Agent continuously monitors the entire property portfolio for anomalies. Utility spikes, overdue maintenance, and low occupancy trigger instant alerts.

What Property Monitoring & Alert Agent Solves

Property issues compound silently. Occupancy drops slowly, maintenance backlogs accumulate, utilities spike from undetected leaks. No one notices until the problem is expensive. Property Monitoring & Alert Agent monitors all properties continuously. Occupancy drops 5%? Alert. Utility spike detected? Alert. Maintenance overdue? Alert. Issues are caught early.

How It Works

Property metrics are monitored continuously from AppFolio, utility systems, and maintenance records. Anomalies trigger instant alerts to property managers.

Portfolio Metrics Integration & Baseline Establishment

The agent pulls occupancy, utility, and maintenance data from AppFolio and building systems. Baselines are established.

Connect AppFolio: pull occupancy, rent roll, maintenance backlog

Connect utility providers: pull monthly electric, water, gas usage

Establish baseline: normal occupancy, typical utility usage per property

Log: baseline for each property (used for anomaly detection)

Anomaly Detection & Alert Triggering

Daily, metrics are compared to baseline. Significant deviations trigger alerts.

Check occupancy: if drop >5%, flag 'Occupancy Alert'

Check utilities: if spike >15%, flag 'Utility Spike Alert'

Check maintenance: if any job overdue >7 days, flag 'Maintenance Overdue'

Aggregate: daily summary of all portfolio alerts

Alert Delivery & Action Tracking

Alerts are sent to property managers with recommended actions. Manager response is tracked.

Send SMS/email: '[Property] [Alert Type]. Details: [metric]. Recommended action: [suggestion]'

Provide action buttons: 'Investigate', 'Schedule Maintenance', 'Call Tenant'

Log response: manager action taken, resolution, time to resolution

Archive resolved alerts

Key Benefits

✓Early anomaly detection prevents escalation to expensive problems

✓Continuous monitoring beats manual monthly reviews

✓Real-time alerts trigger immediate response vs delayed discovery

✓Baseline-driven detection catches unusual patterns instantly

Related Agents

Operations

Maintenance Request Router

Classifies maintenance requests by urgency, routes them to the correct vendor via SMS, and logs all jobs to a live tracking sheet.

Operations

MLS Listing Submission Agent

Browser-based Playwright automation for end-to-end MLS listing submission, with property data entered, photos uploaded, and listing published with zero manual input.

←

MLS Listing Submission Agent

CRM Auto-Ingestion Agent

→