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Lead Qualification

Inbound Deal Qualifier

Uses LLM parsing on inbound broker emails, extracting deal type, asking price, and fit score, then routing or auto-declining each submission without analyst involvement.

Overview

The Inbound Deal Qualifier parses inbound broker emails, extracts key deal terms, scores the fit against your investment criteria, and auto-declines bad fits. Good deals are routed to the right analyst instantly.

What Inbound Deal Qualifier Solves

Broker emails land in a dedicated inbox. Analysts manually read each one, copy data into a spreadsheet, and decide if it's worth a deeper look. Most submissions are immediately irrelevant but still consume 10 minutes each. Inbound Deal Qualifier reads every inbound broker email, parses deal terms automatically, scores against your criteria (location, price, return threshold), and auto-declines bad fits. Only fit deals hit your analyst queue.

How It Works

Broker emails are intercepted, parsed for deal structure and terms, scored against investment criteria, and routed to the appropriate team member or auto-declined.

1

Email Parsing & Term Extraction

The agent reads inbound broker emails and extracts: deal type, property address, asking price, NOI, cap rate, hold period, and key risks.

Parse broker email for structured deal terms
Extract: property address, building type, unit count, asking price
Pull NOI, cap rate, cash flow projection from email text or attachments
Identify red flags: distressed seller, structural issues, litigation
2

Fit Scoring Against Investment Criteria

Deal terms are scored against your investment policy: location (geography), price ($/unit), return threshold (cap rate), and risk tolerance.

Compare property location against approved markets
Calculate price-per-unit and compare against threshold
Score cap rate against minimum return hurdle (e.g., 6%+ required)
Assess risk: regulatory, physical, tenant concentration
3

Routing or Auto-Decline

Fit deals are routed to the appropriate analyst. Bad fits are auto-declined with a templated email explaining the reason.

Create task in CRM for fit deals with all extracted terms
Route to analyst based on deal type and geography
For auto-decline deals, send broker templated response explaining mismatch
Log all submissions for reporting on broker relationships

Key Benefits

90% of inbound deals auto-declined = analysts focus on viable deals
Parsing happens in < 1 minute vs 10 minutes of manual review
No deal gets lost in translation — terms are machine-readable from day 1
Brokers get instant response (decline or acknowledgment) vs day-later silence
Inbound Deal Qualifier | The Independent Broker Collective