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Deal Intelligence

AI Document Classifier

Categorises every uploaded file, from financials and title docs to rent rolls and term sheets, with auto-naming and version control.

Overview

The AI Document Classifier reads every document and automatically categorizes it. Duplicates are identified, versions are tracked, and naming is standardized.

What AI Document Classifier Solves

Deal folder has 200 files with cryptic names: 'PDF_10234', 'Document_final_v2', 'LATEST'. No one knows which is current. Duplicates go unnoticed. AI Document Classifier reads each file, auto-names it ('Rent Roll — Q3 2023'), identifies duplicates, and maintains version control. Folder is always organized.

How It Works

Files are uploaded to deal folder. The agent automatically classifies, names, and deduplicates them.

1

Document Type Classification

The agent reads PDF text and metadata to determine document type: rent roll, appraisal, title report, etc.

Extract text from PDF (OCR if scanned)
Read metadata: author, creation date, title
Classify: rent roll, appraisal, financials, title, Phase 1, survey, etc.
Flag critical docs: title issues, environmental concerns
2

Auto-Naming & Metadata Tagging

Files are renamed according to classification. Metadata tags are added for quick searching.

Rename: '[Document Type] — [Property] — [Date]'
Add tags: document type, property, date, sender
Extract key dates: appraisal date, report period, survey date
Flag document status: current, archived, superseded
3

Duplicate Detection & Version Control

Duplicates are identified and merged. Version history is maintained.

Compare against existing docs: same document uploaded twice?
If duplicate: archive old version, mark new as current
Maintain version history: old versions archived but accessible
Alert analyst: 'Updated [Doc Type]: old version archived'

Key Benefits

Auto-classification means no manual tagging work
Auto-naming makes files immediately findable
Duplicate detection prevents confusion over which version is current
Version history provides audit trail
AI Document Classifier | The Independent Broker Collective